Step 3: Returning to the Gantt Chart, allocate resources to each task by typing the name of each under the “Resource Names” column. Input your resources within the table under the “Resource Name” heading. Step 2: Set up work resources within the Resource Sheet by selecting Task > Gantt Chart > Resource Sheet. Step 1: Input your project tasks and duration within the table before highlighting your tasks and selecting “Auto Schedule” then “Link” to create an ordered Gantt Chart. The project in question is painting a garden fence. I will use this example of reduced daily working hours to fit around childcare commitments for the demonstration below.įor the purpose of this example we will assume that usual working hours are Monday to Friday, 8:00 AM to 5:00 PM however the resource in question is only available Monday-Friday 8:00 AM to 3:00 PM. If this type of scenario is the case within your project then it is important that you are aware of the resource’s available hours and are planning your project with these in mind. It is common that members of the team will require an earlier finishing time than other team members in order to, for example, collect their children from school. Such a demand can cause team members to require flexible working patterns in order to make arrangements for their children. However the good news is that whatever the scenario, Microsoft Project can handle it.Ĭheck out our e-Book The 80/20 Guide to Microsoft Project to learn how to use Project in real-life situations! So, “how do we do this?” I hear you ask…Ī common scenario that causes resources to have part-time availability, as stated before, is the demands of childcare, which you are likely to be familiar with from managing, or working within, a team yourself. With many different resources working different part-time hours I understand how it may be difficult to keep up with who is doing what and when. Whatever the reason is that causes your resources to work part-time, rather than full-time, it is important that resource availability is understood and it is known how the differences in schedules can be planned around. These differing work schedules are not uncommon and are increasing within many industries around the world as the expectations of a work-life balance are changing to allow for more time off work for people to enjoy. It alternatively could be the case that you have a team member working different daily hours to the others within the team, perhaps working 8:00 AM to 3:00 PM instead of the usual 8:00 AM – 5:00 PM. It may be the case that, for whatever reason, you have a member of your team who works set hours Monday to Wednesday however has Thursday and Friday off work. Alternatively, they may have simply been hired on a part-time basis from the beginning of their contract.īoth scenarios are common within every industry.Team members may work part-time as a result of personal circumstances, such as childcare requirements, or a gradual phase-out into retirement. There is a wide range of reasons why resources would be working part-time within your project: It is also likely, since you have found yourself here reading this article, that you have recognized that scheduling this type of work within MS Project requires some effort as the software automatically assumes that all resources have full-time availability. As a project manager, or someone working withing projects, you will be well aware that it is extremely common to have part-time resources (i.e team members) working within your team.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |